Our most recent platform updates are included below.
Group Organizers can now share more information with their groups by uploading documents directly to their Group! Documents will reside in a new document library area from within the Group. Great for meeting minutes, instructional content, messaging scripts, project plans and more!
Organizers can upload documents via the Manage Group menu and all Group members can download the documents in the Documents section within their Group. MS Office files and PDFs are supported, 10MB maximum per file.
Directory Search filters are now configurable and can include as many custom fields as you deem appropriate, giving your users even more searchable options to build their own networks. Admin-only fields will not be searchable. Accessible from the Settings option in your Admin menu, select User Profile Fields and choose which fields should appear in the Search Filters of the Directory.
Admins can now include Education History fields to enable their users to include additional degrees earned at other institutions, thereby reflecting their entire educational history within the profile of your community. These fields use common libraries of institution names and degree values, and can be activated or deactivated as needed by administrators.
Previously, users had to click to open the filter box to search for specific criteria within the online directory. The filter box would remain open and cover part of the map (or listing view) until users selected the control to close the box. Now, the directory search page is redesigned with a revised search interface that ispersistent on both the map and list pages, making it easier to change the search parameters to find other alumni. In addition, the search now includes a newly labeled keyword search box that searches on name and bio, a new Email field search, plus searches for the new Skills, Industry and Languages profile fields. Your constituents can quickly change their search criteria without having to open and close the filters - helping them connect with each other and build their networking lists faster than before!
Now Administrators can export any combination of data fields in the directory as needed. Simply select ALL or choose the specific fields to export. Exports are downloaded as CSV files for easy import into excel, google sheets or importing into your main CRM.
See the New Custom Export in Action:
Bulk Message Approval
Up until now, there were no limits for messages sent by users within the platform, and no visibility for administrators to see the messaging activity. Now, administrators can set limits (default is currently set to 50) to the number of emails included in a message before approval is required. With that, administratiors will be able to monitor and approve messages sent to more than their designated limit. This gives you insight into how your members are communicating with others, and protects your constituents from spam or abuse.
This feature has already been turned on for you, with a recipient limit set to 50. To edit the setting, go to Admin > Settings in your community. When users send a message to more than the designated number of recipients, they are alerted that their message needs approval. Users can then proceed and submit it for approval, or cancel and edit the message.
Administrators will be notified of requests and can review and then either approve and send the message, or reject it. The sender is notified once this action is taken. The feature gives you a way to not only protect your community members, but see how your users are engaging in the community.
If you haven't been using 360Alumni's mentorship program, now's the time to take another look! We've added support for mentor and mentee posts, and community members can now join the program by designating whether they are looking for help or here to help. Posts can also be searched by type. Additionally, administrators can now offer guidelines/instructions for mentors which are different from the instructions for mentees. We have also removed the 3-month expiration date on posts.
Group admins can now designate a unique name for their headlines such as "News" or "Latest Announcements." Also, a placeholder image will no longer display when no image is available for the headline.
For those groups with a location, the city, state and country of group now shows on the groups information card.
Non-responsive issue has been fixed.
Invite Others to an Event
Admins and users' ability to invite others to events has been restored. Admin's ability to invite others to events they aren't themselves attending will be added soon.
Donations and event attendance have been separated into two tables.
Report Post in Groups, Events & Campaigns Media Carousel
The icon has been updated to a "⚠️" symbol.
Right click options have been enabled, e.g. open image in tab, save as..., copy image, copy image url, etc.
"None Selected" is now hidden when no tags have been selected by the user.
Groups Updates & Headlines
Groups have a fresh new design and may have their own headlines. Admins and group organizers now have a more 'official' location to post the latest news and important links pertaining to their groups. Simply navigate to the edit group page and click 'Manage Headlines.' Each headline you add will be prominently displayed on your groups page.
We have added a Facebook feed plugin to accompany your Instagram and Twitter social media feeds on the right-hand margin of the home page!
To set this up:
1.Go to Settings in the Administrator menu
2. Click on the homepage tab
3. Select the 'Get Facebook Code Instructions' link and follow the steps from there.
Do you want to display an RSS feed for news, videos, and articles but also be able to push manual homepage headlines? Good news, now you can! The homepage headlines section now has the ability to host an RSS feed, and allow for administrators to publish manual headlines. Administrators can also set priority on which content displays at the top.
Multiple Twitter Accounts
You can now showcase multiple twitter accounts to feed into the twitter wall on your homepage. Within the settings page, you can add each additional twitter account. Users can adjust which twitter accounts they'd like to see tweets from by clicking the gear icon on the twitter wall.
Login Page Background
You can now include a separate image or logo to appear as a "wallpaper" on the sign-up/log-in landing page. We will make this feature available to administrators in the near future, but for the time being, please work with the support team to apply any images. Note that images must be .png formatted with transparent backgrounds.
We have added privacy toggles to all custom fields within a user's profile. We have also updated tool tips to better explain what happens when a user marks specific data as private. For example: if a user marks their location as private, they will not appear within the directory map, however they will still appear within the directory listing. Full address information is never displayed on a user's profile page, and we have implemented security measures to ensure the user's location is protected.
Group Data Access
Adminstrators can now grant group organizers "data access," which allows group organizers to pull a report of all available information on their group members.
Report a Post
If you see something, say something. Users can now report an inappropriate post or comment within a discussion board. The content owner along with all administrators are immediately notified and may take action accordingly.
Tired of seeing a blank avatar associated with user profiles? Say no more - we've adopted a new design for profiles without photos. We will now display the user's initials.
Messaging Text Editor
We've added a text editor to the message center! Users and administrators can now apply additional formatting (e.g. bold, hyperlinks, etc.) to their messages within the 360Alumni community.
Google Analytics Tag
At 360Alumni, metrics and analytics are an important part of monitoring and improving your community in order to provide a better experience for your alumni. We learn a lot about your alumni through Google Analytics, and now you can too! If you have a Google Analytics environment, you can create a new property and grab the snippet. You can then add the snippet on the settings page to track all of your user's data within the alumni community.
Now, administrators can create groups that are automatically populated based on users' associations. For example, if you use Association Field 1 to indicate school attended, you can have a dynamic group for "Law School," and all users who list that they have attended the law school in their profiles will automatically be a member of this group.
Multiple Group Organizers
Administrators can also add additional group organizers with different roles - either Standard or User Control. The Standard role allows the user to have edit permissions for the group, while the User Control role grants them both group edit permissions as well as the ability to edit the profiles of the members of the group.
Notification Preferences for Individual Groups & Post Moderation
Directly on the group page, every user now has the ability to opt in or out of notifications that pertain to that group. Additionally, administrators and group organizers can now delete any user comments within discussion boards, if any inappropriate comments are made.
You can now save a map & directory filter search as a Smart List. This list is always up-to-date, so if you want to send a message to all alumni within 25 miles of New York City, simply run a search and save it as a smart list. As your users update their profiles, so will the results of your Smart List. You can also view these smart lists on the map by clicking the "Show on Map" button. Additionally, Smart Lists may be synced with your EMMA account by simply clicking "Add to Emma."
Map Refactor Complete
Clustering is now used when 1500 or more pins would otherwise appear on your view. To make things easier, we've also added a legend to indicate the pin density of each cluster. Additionally, we've made dozens of other back end optimizations to significantly speed up map load times.
Improved Link Posting
Now when posting links in a discussion board or adding media to an event, do it with confidence. We heard the feedback regarding "unlinkable" pages causing timeouts and have reduced restrictions on these links to allow users to link to pages with little or no metadata. Additionally in the media carousel, if the page is missing a title or description, you can edit it prior to posting.
Administrators can now add, edit, and remove options for Association Fields 1 and 2. Simply go to the "User Profile Fields" tab on your settings page to make any updates. If you need to delete an association option that has users linked with it, please email firstname.lastname@example.org, and we'll discuss the best way to handle it in terms of your user data.
360Alumni now offers branded subsites, which have a different theme and URL, but share from the same user database and content. If you'd like to learn more about these options, please email Christina Balotescu.
Emma Email Marketing
Emma email marketing is now available to be configured for your 360Alumni community! The initial targeting fields include profile data such as year, home or career location, activation status, tags and last activity date range. Create dynamic lists within Emma and send targeted emails to your heart's content.
Note: We are enabling Emma on a site by site basis and will be in touch with you to coordinate.
Limited Access Users
As you know, non-community members can RSVP to events or contribute to fundraising campaigns. Whenever this occurs, a limited access account is created for those individuals. Administrators can now view those accounts by navigating to the "Limited Access Users" tab and manage their access accordingly, including granting full access as needed.
Job Board Enhancements
Job posters may now mark a job as "Global" if it is a work-from-home or similar remote position. Additionally, jobs may now be posted and sorted by type, i.e. Full Time, Part Time, Volunteer, and Internship.
This new functionality will allow administrators to "look up" users by name and/or email when entering an event registration on behalf of a user and/or manually logging a donation. This ensures that each record is associated with the appropriate user account to help prevent the creation of duplicate records.
¡Hola! 360Alumni is now officially a multi-language site. You can enable the feature in the Admin Settings; this causes language selection links to appear in the bottom right corner of the page (in the footer). Users can currently choose between English and Español, with more languages coming soon.
Videos, Photos, & Rich Links
You can now upload photos, embed videos, and add rich text links to:
- Campaigns (admins only)
- Events (event owners & admins)
- Groups (group organizers & admins)
All discussion boards and comment threads are also capable of displaying rich links now. This will let your users liven up their conversations by sharing engaging content easily and interactively with their network.
TIP: Simply follow the prompts to upload photos and other content. Videos and rich text links are automatically formatted & populated by providing a url, for example: https://www.youtube.com/watch?v=fVzAte03Wbc.
Groups, Events, & Campaigns Redesign
The landing pages for our main features have been redesigned to better display the underlying content. The new layout ensures that pictures, videos, and all other content are prominently displayed in a more visually appealing and organized manner!
TIP: Encourage your group owners and event creators to add multimedia content to their groups and events so it looks dazzling. And inform users that they can post rich links in their comments to add depth and interest to their conversations! There is no limit to how much may be posted.
Deeper LinkedIn® Integration
Say goodbye to keeping information up to date on multiple platforms. An "in SYNC PROFILE" button now appears on the Edit Profile page which allows a one-click synchronization of data from a user's LinkedIn profile to their 360Alumni profile. The fields captured include: Name, Photo, About Me, Email, Industry, Current Job Title, Current Company, and LinkedIn Profile URL.
Instagram is now a social option that you can add to your homepage wall feed. Similar to the twitter feed you already have, you can now opt to include your organization's Instagram feed. To activate, select Settings from your Admin Menu, and then select the Enable checkbox in the Instragram setup area. Next, choose your image layout from one of the available grids.
Note: You will need to obtain your Instagram access code to activate the feed from Instagram. Click on the❔ next to Access Code to learn where to obtain it from Instagram.
Message Event Attendees
Need to get a message to all your event attendees about a change to the event? Now you can!
1. Go to the Event.
2. Select the Manage Event dropdown > Manage Attendees.
3. Click the Send Message box (make sure the adjacent box says Attending) and start typing your message.
Your message will appear in Message section within the community.
TIP: If your users have previously created events, you may want to notify these users that they now have this capability.
Radius Search with Directory Map
In the Search Filter box for the Directory Map, users can enter a Location and a Radius around that location to search (in either miles or kilometers) for other alumni.
TIP: This additional search capability is great for alumni looking for others within a certain distance of where they are - whether that's home or work or vacation. Let them know about this new search filter!
User Insight - Job Postings
Want more insight as to what jobs your power users are posting? Now you can through the User Insight page from your Admin menu.
1. Admin > User Insight
2. Scroll down to Power Users Section > Posted Multiple Jobs
3. Click on the Jobs next to each user to see the specific jobs posted by this Power User.
Administrators can now export all users or selected users from their lists. Exported data reflects the data fields shown on the list page. Simply select the Export/Download option from the Bulk Actions menu within the specific list.
We continue to enhance the user experience with Events. We have organized events into two tabs - Upcoming and Past, and all events are now displayed chronologically.
Profile Display Improvement
We have also improved the user experience when a user clicks on another profile name, image or avatar. Previously, this action would open a new browser window. Now the user will navigate to the profile page within the same window.
Non-Approved Events Display Fix
If you are approving user-generated events, non-approved events will now no longer display in either Upcoming or Past.
Time zone specification has been added to both events and user profile preferences. The Time Zone will automatically be detected for the user based on their location. However, if a user wants to change it, they can do so via the Edit Profile menu.
For events...admins and users can select the Time Zone that is applicable for the event they are creating! All time-stamps display in standard 12 hour AM/PM format.
If you want more control over the events posted by your users, you can now turn on Event Approvals via Settings in your Admin Menu. If activated, any/all events created by users (non administrators) will result in a "pending" event, and will only show in the community when approved by an administrator. Admins will be notified of pending events by viewing the Approval Requests section in the Admin Menu.
TIP: If your users have previously created events, you may want to notify these users that you have modified this experience.
Event Page Layout
Additional tabs have been added to help organize and display events. These tabs now include: All Events, Official Events, My Past Events, My Upcoming Events helping users more easily navigate to these event types.
Career Data - Past Positions
We have extended the directory profile to enable you to capture an unlimited amount of past positions and companies from your users. Each position/career field can be dragged and dropped, allowing users to easily control the sequence of their past positions. A checkbox has also been added to enable users to easily check the position that is their most current place of employment.
TIP: Reach out to your activated users to let them know they can now add more past positions and manage their order, in their profile. The richer their profile - the deeper their networking potential!
Click on a Profile Picture
They now pop out to display a larger image of the uploaded profile picture!
Search Result - Pagination Fix
Some users experienced issues when navigating to subsequent pages in their directory search or list pages. This issue has been fixed so that when users navigate to any page within their directory search results or list pages, the content and page listings display accurately.