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The Settings Page

The settings page is where 360Alumni administrators can update community-wide messaging, viewable features,  customize user profiles, and more.  Changes made on the settings page are immediately applied to your community upon 'Save'.  Below is a list of all the features / functions controlled within the settings page, along with a description on each.

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  • Time Zone:  This is the default time zone for your organization.  Each user can choose their own time zone in their profile. All time-stamps will show up in the user’s defaulted time zone, and if this does not exist, it defaults to the organization’s time zone.  All dates will be displayed using the appropriate time zone acronym.
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  • Email Marketing - Native or Emma:  All 360Alumni client's automatically receive up to 10 team member access accounts within the Emma Email marketing platform.  During onboarding, the 360Alumni support staff will setup your Emma instance and link the 360Alumni database to your Emma instance via API.  This option should always be set to Emma, if you plan on utilizing the Emma email marketing platform.

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  • Year:  There are two options here.  If you check ‘Show year with name’ then the year stated will display wherever a user’s name appears.  Example, John Smith ‘99.  Label for Year.  This can be ‘Cohort, Graduation, Participation’ and will display as ‘Cohort Year, Graduation Year, Participation Year’.

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  • Prevent Users from Editing Associations:  When this feature is enabled, your users can not edit or adjust their association values.  Typically 360Alumni clients use association fields to capture a users affiliation with your organization.  Some examples are:  Degree and Focus (BS, Economics).  Others use this to track what type of user they are (Alumni, student, faculty, parent, employer)  Many other organizations will use this to capture what program their users/alumni participated in.  

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  • Twitter Feed:  If you would like to have a twitter wall on the home page, you can list your twitter account and select ‘show twitter feed on home page’.  Note that you can only display one twitter handle.  The twitter wall displays the 3 most recent tweets, and is updated instantaneously.  
  • Instagram Feed:  If you would like for an instagram feed/wall to display on your home page, simply click enable, and provide your username.  Note that you will have to obtain an access token in order to turn this feature on.  You must have your institutions instagram username and password, and can click on the ‘get access token’ link to obtain this.  Lastly, you can select the display grid of instagram photos, and how they will appear on your home page.  
  • Facebook Wall:  Our last social media feed is Facebook.  Setting this up requires a little more effort, and the instructions on how to do this within your Facebook App are detailed within the 'Get facebook code instructions' link.

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  • Headlines RSS Feed:  If your organization has an RSS feed that you would like to connect to, in order to leverage and display these headlines; this is where you would establish that connection.  Simply click enable, and then provide the XML file or URL location.  Note that you can only enable one RSS feed at a time.  If you would like the ability to manually post homepage headlines AND have a streaming RSS feed, simply check the 'Display the RSS Feed and the Headlines Module on the homepage' box.
  • Deactivate Campaigns:  If your organization does not want to utilize our crowd-sourced fundraising feature, this is where you would turn this feature off.  If you deactivate this feature the main fundraising page will not display nor will any campaigns.  You will not lose any data from prior campaigns.  You can choose to turn this on or off at anytime.

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  • Sponsors:  Here you can edit the title of your Sponsors page/feature; along with the description or message that displays on the main sponsors page.  Our clients often use the sponsors page to highlight or showcase organizations that they are close to, partnerships, to promote businesses or alumni deals, etc.

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  • Require Administrator Approval:  There are three controls that you can enable to setup an approval process around.  First, ‘User Registration’ if enabled will create an approval process for any new account creation.  Any user who does not locate their record and activate their account; and instead chooses to ‘create a new account’ will go through this approval process.  Any administrator can approve a user registration request, and this can be done within the ‘Approval Requests’ area of the admin dashboard.  Note that when enabled any user who creates a new account will have limited access to the community until approved.  (Limited access allows the user to update their profile, and view the events and fundraising campaigns only)  Administrators can also set up a custom welcome message that will display upon account creation.  Second, ‘Event Approval Required’ if enabled will require any user created event to be first approved by an administrator prior to being published.  Administrators can receive notifications of new events being created, and they can be approved within the ‘Approval Requests’ section of the admin dashboard.  The third approval process is around the distribution of bulk messages within the community.  Here, administrators can choose to approve or reject messages to bulk recipients, based on your desired threshold.  

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  • Enable cloud images.  If as an administrator you would like for user profile images to be saved via cloud and accessible to you via download; then enable this feature.  Note this is not a retroactive feature and will only provide you access to photos saved AFTER this feature is enabled.  

Make sure to click "Save" before leaving the page to save changes.