Setting default privacy settings for your community

Set default privacy settings before you import alumni records and launch your community, especially if alumni will activate preloaded profiles. These defaults control how profile fields appear in your alumni directory and are applied as records are imported or activated.

Set privacy defaults before importing data

1. Go to Admin > Customize > Privacy Settings.
2. Review each profile field and choose the default Public or Private setting.
3. Set the privacy level you want applied when profiles are imported into your alumni database.
4. Complete your data imports.

When a user activates their profile, the privacy settings designated for active users are applied. Users can update their own privacy preferences afterward.

Change default privacy settings

You can update privacy defaults at any time by changing a field's Public or Private switch.

1. Go to Admin > Customize > Privacy Settings.
2. Find the field you want to update.
3. Change its Public or Private setting.
4. When prompted, choose whether to apply the change to:
   • Future Profiles Only: Applies the new setting to profiles imported or activated from this point forward.
   • Existing and Future Profiles: Updates the setting for current profiles as well as profiles imported or activated later.

If you choose to update existing and future records, 360Alumni changes data in your alumni CRM. This process may take time, and a progress monitor will show the update status.

Use caution when updating active users

Updating privacy settings for existing active users can overwrite preferences your members have already chosen for themselves. Before applying a change to current and future active users, confirm that the update is appropriate for your community.

Why all fields appear in Privacy Settings

Privacy Settings lists every profile field, including fields currently visible only to administrators. This ensures each field already has a privacy setting if you later make that field visible to users.

Related articles

• Importing alumni data into your 360Alumni community
• Importing profile data into your 360Alumni community
• Customizing user profiles
• Setting default Notification Settings for your community